We’ll get into some templates for out of office messages here shortly, but one quick note beforehand: Is an out-of-office email response enough? The more clear you are, the fewer follow-up emails you’ll receive-and hopefully, a less congested inbox to get back to after you’re away from the office.
This way you eliminate back and forth, confusion, and an overwhelming inbox when you return. Clarify who to contact in your absence (for urgent messages/requests).Have links to resources answering common questions.State that you’re out of the office (include why if you are comfortable with sharing, but don’t feel pressured to).Your out of office message should include the following: You want your out-of-office email to give information and clear up why you aren’t responding right away-and you don’t want to add additional confusion and frustration. That said, there’s nothing worse than getting an automated response that isn’t helpful.
Setting up a thoughtful out-of-office auto-responder can be a great way to leave your email behind with confidence. You can include other forms of contact or point them in the direction of other teammates by incorporating that information into the message. Having already notified people of your vacation in your message, you have the freedom to get back to them in a manner that is more convenient and organized for you.Ībove all, having an out-of-office message ensures that your customers’ needs are met in your absence. This automated out-of-office message also helps to decrease the number of unanswered emails when returning from vacation. If someone is trying to reach you, they can be politely notified that you are not available to get back to them at the moment but can give them a piece of mind knowing that you received their message. Having an out-of-office message prepared helps to keep your customers and contacts informed of your whereabouts. Why is an out-of-office message important?
#UNREPLIED MESSAGES QUOTES OFFLINE#
It’s important to allow yourself to be truly offline when out of the office, but it’s also understandable to feel like you owe a timely response to your customers and others contacting you.Ī thoughtful automated message set for your time out of the office is a kind way to let people know that you’re on vacation but you’ve received their message and can give them a sense of reassurance as to when they can expect to hear from you. It’s tempting to want to reply to emails that come in on your time off, but that’s not always an option (not to mention it’s better for your mental health and work-life balance to avoid it). With so many people working remotely and constant access to multiple devices these days, it can be challenging to truly step away from your work even when you’re out of the office.
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